Job Description
**Location:** Santa Monica, CA (Hybrid: Remote + Local In-Person Support)
**Job Type:** Full-Time
**Salary:** $65K - $70K/yr.
**Overview**
Join us in supporting two mission-driven organizations dedicated to enhancing safety and leadership in schools and nonprofits. One organization is a leader in emergency preparedness and crisis management, while the other focuses on strengthening governance and leadership strategies. Together, we empower institutions to operate safely and effectively, with strong leadership at the forefront.
We are looking for a friendly and professional Personal & Executive Assistant (PA/EA) to provide support to both the CEO of our emergency services organization (in-person role based in Los Angeles) and the Founder of our governance and leadership group (remote role based on the East Coast). This dynamic position will involve approximately 50% of your time dedicated to each role, requiring exceptional organizational skills, discretion, and the ability to adapt to different time zones.
**Key Responsibilities**
*Personal Assistant to the CEO (Los Angeles-Based, In-Person)*
- Provide direct personal and household support to the CEO.
- **Calendar Management:** Organize personal schedules, travel arrangements, and coordinate with household vendors.
- **Household Management:** Order and maintain supplies, coordinate repairs, and oversee general upkeep.
- **Errands & Logistics:** Handle errands such as grocery shopping, package tracking, and gift purchasing.
- **Meal Prep & Light Housekeeping:** Prepare meals, manage laundry, dishes, and general tidying (deep cleaning is handled separately).
- **Pet Care:** Walk, feed, and transport the CEO's small dog to vet and grooming appointments.
- **Vehicle Maintenance:** Arrange for car washes, refueling, and basic maintenance as needed.
- **Travel & Coverage:** Assist with packing/unpacking for trips and provide home coverage while the CEO is away.
- **Airport Transportation:** Occasionally provide airport drop-offs and pickups.
- Maintain a household manual with key contacts, vendors, and procedures.
*Executive Assistant to the Founder (Remote, East Coast-Based)*
- Provide high-level administrative support, including calendar management and scheduling.
- Manage email correspondence, follow-ups, and document preparation.
- Assist with research, reporting, and presentation development.
- Coordinate travel logistics and event planning.
- Serve as the primary point of contact for external stakeholders.
- Oversee special projects, strategic initiatives, and operational support tasks.
**What We're Looking For**
- **Location:** Must be based in Los Angeles, CA to support the CEO in person while managing remote tasks for the Founder.
- **Experience:** 1-3 years in an administrative role, preferably with C-suite executives, entrepreneurs, or founders.
- **Skills:**
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High discretion and confidentiality in handling sensitive matters.
- Proficiency in Google Suite, Zoom, and task management software.
- Strong problem-solving skills and the ability to anticipate needs.
- Ability to work across time zones and adapt to a fast-paced environment.
- **Preferred:** Experience in education, nonprofit, safety, or mission-driven organizations is a plus.
**Additional Requirements for PA Role:**
- Valid CA driver's license and operational vehicle.
- Comfort with household management tasks and pet care.
**Benefits**
- Play a key role in two impactful organizations dedicated to safety, governance, and leadership.
- Enjoy a dynamic, flexible hybrid role with opportunities for growth.
- Collaborate with visionary leadership in a fast-paced yet supportive environment.
- Competitive salary, benefits, and professional development opportunities.
We look forward to welcoming a dedicated and proactive individual to our team!
Employment Type: Full-Time
Salary: $ 65,000.00 70,000.00 Per Year
Job Tags
Full time, Local area, Flexible hours,